As a Receiving Office Lead in our family owned business, under the direction of the Day Warehouse Operations Shift Supervisor, is responsible for contributing to the success of the Receiving Department. The Receiving Office Lead is responsible for performing administrative duties relating to organizing and reconciling receiving activities for the Receiving department.
High School Diploma; some college a plus
3-4 years of experience in an administrative capacity; experience in receiving environment is preferred.
Ability to effectively communicate with a diverse group of individuals in a high-pressure environment.
Ability to deal effectively with interpersonal relationships.
Must possess a high degree of professionalism.
Must be computer literate with the capability of performing at an intermediate or advanced level with respect to the Microsoft Office Suite of products or similar software applications.
Must be highly organized and capable of performing multi-tasking in a fast-paced environment
ESSENTIAL DUTIES AND RESPONSIBILITIES
Verify receiving documents for accuracy.
Ensure all standard operating procedures are followed during the receiving process (from driver to receiver to driver).
Purchase order and b.o.l quantities match.
Print receiving tags
License plate (orange tag)
Case label (green tag)
Research, resolve and communicate receiving discrepancies via email to appropriate departments.
Maintain office supplies for the receiving office.
Input repack productivity into performance tracker (daily).
Email PO’s not received list to procurement and receiving team prior to end of shift.
Email the shipping team on any purchase orders to be received during shipping.
Print slot and reserve tags for inventory control.
Input data into purchase order tracker (daily).
Schedule inbound appointments.
Communicate purchase order discrepancies to procurement prior to releasing the driver.
Complete and email daily receiving reports when applicable.
Track and report late deliveries.
Compile a list of purchase orders scheduled and not received, and email results to operations and procurement departments.
Perform other clerical related duties as needed or assigned.